Creating Pivot Table Reports
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Written by: famous16
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Date: Fri, 18 Dec 2009 |
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Pivot Table reports are data summarization tools that are found in programs involving data visualization such as spreadsheets. Examples are Lotus, Open Office, and Microsoft excel. They can automatically count and sort the data that is stored in a spreadsheet or in one table. The program quickly creates cross tabs which save you from the trouble of making these manually. As the user, you can set these up and change the summary structure by dragging and then dropping the fields on the pivot table rows. The rotation makes it pivot and the summary table gets the concept of its name behind that action. This explains how this particular report got its name.
Records that have to be turned into reports are transferred to software that can enable the creation of Pivot Table reports. It automatically finds the records that you need for the Ship Date. It is based on the aggregation type which is called the sum and the summary of the whole information which is referred to as the fact. The sum and the fact are both displayed in the multidimensional chart.
The program then automatically calculates the data point. It finds all the records that have the units that contain the necessary data. Then it automatically creates a table that has the final results. Pivot table reports along with the pivot table drill down add the units of the collection in order to show the audience the whole outlook of the report.
The functionality of the Pivot Table reports provide the data that you need which include the business intelligence packages. Google Docs also let you create the basic Pivot Table reports that you need. It has an application gadget but you shouldn’t worry because these wouldn’t limit the functions that you can still do.
Here’s how you can create Pivot Table reports
1. The first thing to do is to collect all your source data then press Ctrl+Shift. If you are using Excel, you should press Ctrl+A instead.
2. To name the source data, press Ctrl+F3.
3. Select Pivot Table and Pivot Chart Report. These are located in the Data menu.
4. Choose Microsoft Excel list or database, then click Next.
5. Now after doing this, you will see a Range box. Press F3 to open this and paste the name of your report to the dialog box. Then paste the name of the source data. Click next.
6. Click Layout.
7. If you are using Excel 2002 and Excel 2003, you can choose step number 7. You can then click Finish and create your Pivot Table reports by dragging the fields from the Field List. You can locate the dialog box to the Pivot Table report.
8. After doing this, click Finish. You now have the report in front of you. Make sure that the data written is accurate. The information that you put should be accurate from reports that were released before.
9. You can experiment and drag Data in cell A5 to the right of the report if you want to change the layout. You can set it up from horizontal to vertical and vice versa.
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Source: Creating Pivot Table Reports
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